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DESIGN AND IMPLEMENTATION OF COMPUTERIZED LIBRARY BOOKING AND LENDING SYSTEM

TABLE OF CONTENTS

Page

TITLE PAGE i CERTIFICATION  ii DEDICATION                       iii

ACKNOWLEDGEMENTiv TABLE OF CONTENTSv LIST OF FIGURES  ix ABSTRACT               x

CHAPTER ONE: INTRODUCTION

  1. Introduction    1
  1. Background to the Study1
  1. Statement of Problem 3
  1. Aim and Objectives    4
  1. Purpose of the Study  4
  1. Scope of the Project    4
  1. Definition of terms      5

CHAPTER TWO: LITERATURE REVIEW

  • Literature Review       6
    • Introduction                6
    • Development of Library Management System                                                           9
    • Features of Library Management11
    • Needs for Library Management System                                                                     13
    • Library management system initiatives worldwide                                                   14
    • Review of Challenges of Library Professionals in developing country                     19

CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN

  • System Analysis and Design                                                                                      22
    • Introduction                                                                                                                22
    • Information Gathering                                                                                                22
    • Analysis of Existing system                                                                                        23
      • Problems of Existing system                                                                          23
      • Description of Proposed system                                                                     23
      • Advantages of Proposed system                                                                     24
    • Design and implementation Methodology                                                                 24
      • Software Requirements                                                                                   24
      • Software tools used                                                                                        25
  • Hardware Requirements                                                                                 28
3.5System     3.5.1Development Approach     V MODEL28     29
   3.5.2  Requirement analysis and system design  30
   3.5.3  Architectural design  31
   3.5.4  Module design  32
   3.5.5  Validation phases  32
  • Dataflow Diagrams                                                                                                     34
  • Admin login                                                                                                    34
    • User login                                                                                                       35
    • Book borrow                                                                                                   35
    • Book search                                                                                                    36
    • Account creation                                                                                             37

CHAPTER FOUR: SYSTEM IMPLEMENTATION AND DOCUMENTATION

  • System Implementationand documentation                                                               38
    • Implementation of the system                                                                                     38
    • Hardware support                                                                                                       38
    • Software support                                                                                                         38
    • Documentation of the system                                                                                     39
      • Program documentation                                                                                  39
      • Procedure design                                                                                             39
      • Operating system                                                                                            40
    • Input and Output design                                                                                             40
4.5.1 Home page 40   4.5.2   Admin/User Login   41   4.5.3   Add books   42   4.5.4   Add user   42   4.5.5   Book borrow   43 Database design                                                                                                          44   4.6.1   User table   44   4.6.2   Borrow book details   45   4.6.3   Book table   45   4.6.4   Member table   46    

4.6

CHPATER FIVE: SUMMARY, CONCLUSION AND RECOMMENDATION

  • Summary, Conclusion and Recommendation                                                            47
    • Summary                                                                                                                     47
    • Conclusion                                                                                                                  47
    • Recommendation                                                                                                        47

REFERENCES                                                                                                                     48

APPENDIX A (Source Code)                                                                                              50

LIST OF FIGURES

Figure                                                                                                                         Page

  • :      V- Model                                                                                                                    29
    • :      Requirement Analysis                                                                                     30
    • :      Context Diagram                                                                                                         34
    • :      Dataflow diagram for Admin login                                                                            35
    • :      Dataflow diagram for User login                                                                                35
    • :      Dataflow diagram for Book Borrow                                                                           36
    • :      Dataflow diagram for Book Search                                                                            36
    • :      Dataflow diagram for Account creation                                                                     37
    • :      Screenshot for Home Page                                                                                         41
    • :      Screenshot for Admin/User Login                                                                              41
    • :      Screenshot for Add books                                                                                          42
    • :       Screenshot for Add user                                                                                            43
    • :      Screenshot for Book Borrow                                                                                      43
    • :      Screenshot for User table                                                                                            44
    • :      Screenshot for Book Details table                                                                              45
    • :      Screenshot for Book table                                                                                           45
  • :      Screenshot                             for                             Member                             table 46

ABSTRACT

Library is a collection of sources of information and similar resources, made accessible to a defined community for reference or borrowing. Thus the process of handling a library manually is very troublesome and clumsy. As regards to this point of view, the computerized system for handling the activities of library management provides a comprehensive way to lessen physical labour, to reduce complexity of the manual system and soon. This project work aim to design and implement a computerized library management system. The library management system was design and implemented using the HTML (Hypertext mark-up language), CSS (Cascading style sheet), PHP (Hypertext pre-processor) and My SQL database. The system was developed using the V-Model software development approach. An extensive evaluation of the project determines that the project achieved many of its predefined objectives.

CHAPTER ONE

  1. GENERAL INTRODUCTION
  1. Background of the Study

A library is an organised collection of information sources which is made accessible to the people. The library usually contains the information physically or in a digitized format.In the olden period the access was usually in the library room as the technology grew up the access that was made online (Dinesh et al.,2015). Library is a fast growing organism. The ancient methods to maintain it are no longer dynamic and efficient. For expeditious retrieval and dissemination of information and better service for the clientele, application of modern techniques has become absolutely indispensable (Neelakandan et al., 2010).

Libraries can be divided into categories by several types, which are: Academic libraries, Corporate libraries, Government libraries such as national libraries, Historical society libraries, Private libraries, Public libraries, School libraries, Special libraries,Digital libraries, Picture (photograph) libraries, Slide libraries, Tool libraries, Architecture libraries, Fine arts libraries, Medical libraries, Theological libraries etc.

A library is comprised of the following sections, based on the services rendered.

  1. Acquisition Section: The books demanded by different departments are done by the Acquisition section. University book centre is also working in this section for supply of books to the libraries in this university.
  2. Technical Section: To classify, catalogue, OPAC, Barcode etc. the documents of the University Library this section is working.
  1. Circulation Section: This section provides documents to the members and users of library for home reading as well as reading in the library. The documents are arranged on the racks in stacks as per the Dewey Decimal Classification Scheme.
  2. Periodical Section: To procure, maintain and arrange periodicals services to library members. Periodical section provides reference service with respect to the requirement of the reader. Reference section is attached to periodical section for convenience of the Library users.
  3. Databases:Databases like OPAC, CAB-CD ROM abstracting databases, DELNET online Network Service etc. are available for the library members.
  4. Reprographic Section: This Section has two automatic plain paper copiers and a duplicating machine through which the services of photocopy are provided to the readers
  5. Binding Section: This section is working for binding work of the damaged books.

Back Volumes and other documents of this Library.  The required binding machinery is available in this section.

Library management is a sub-discipline of institutional management that focuses on specific issues faced by libraries and library management professionals. Library management encompasses normal management tasks as well as intellectual freedom, anti-censorship, and fundraising tasks. Issues faced in library management frequently overlap those faced in management of non-profit organizations(Sharma et al.,2005).Library Management System is an application that portraits library system which could be generally small or medium in size. It is used by the librarian to categorically manage the library by the virtue of using a computerized system where he/she can record various transactions like issue of books, return of books, addition of new books, addition of new students etc. (Ashutosh and Ashish., 2011).

Books and user maintenance modules are also included in this system which would keep track of the users using the library and also a detailed description about the books a library contains. With this computerized system there will be no loss of book record or member record which generally happens when a non-computerized system is used. In addition, report module is also included in Library Management System. If user’s position is admin, the user is able to generate different kinds of reports like lists of users registered, list of books, issue and return reports. All these modules are able to help librarian to manage the library with more convenience and in a more efficient way as compared to library systems which are not computerized.

This system will be developed and designed to help librarian record every book transaction so as to reduce and eradicate problem of loss of books and files in the library.

1.3            Statement of the Problem

Presently, transaction of books in the institutional libraries have been done manually in most cases, thereby taking more time for transaction like borrowing of books or return of books and also searching of member and books. Series of problems occur as a result of this thereby resulting to inefficient library management. In most cases as a result of human error there maybe loss and damages of records due to not using a computerized system in the library.

Nevertheless, the difficulty in the searching of books which could be termed to be inadequacy in book Management is a problem in the manual library thereby causing inefficiency and time consuming in the library. Also the problem of space consuming erupts after the number of records become large the space for physical storage of file and records also increases if no computerized system is implemented as well as the issue of cost.Due to problem of lack of prompt information retrieval and time wastage in using the library. In addition due to the

cumbersome, in this project computer approach will be used to solve these problems. Each of the manual procedure will be analysed.

1.4            Aim and Objectives

The aim of this project is to develop a system that can handle and manage the activities involved in a library in an efficient and reliable way.

The objectives are:

  1. Designing a computerized library management system which would help evacuate the problem faced in manual library.
  2. Implementing the system.
  1. Evaluating and testing the performance of the system.

1.5            Purpose of the Project

The main purpose of this project is to develop a computerized system that will manage the activities in the library thereby providing easy access of library usage for librarian and users of the library, it will also help librarians keep track of library information etc. This system will also provide electronic means of storage and help librarians keep track of library information.

1.6            Scope of the Project                                                                               The

project product to be produced is a Library Management System which will automate the major library operations. The first subsystem is the registration of the users to the system to keep track of authorized users to the system. The second subsystem is the registration of new books into the library management system to know when new books are brought into the

library. The third subsystem is a borrower and return of books which is the major area needed by the user.

There are three end users for the Library Management System. The end users are the admin, users and members.

1.7            Definition of Terms

Bibliography: A list of books and articles to be found at the back of many non-fiction books, or at the end of articles in encyclopaedia on the same subject.

Accession Register: A book in which the following information about the book is listed when it is obtained: accession number, title, price and source of supply, date of withdrawal and reason for withdrawal.

Book Card: A card kept in the pocket of a book when the book is on the shelf.

Blurb: Blurb tells what the book is about. It is found either in the front, inside flap of the jacket, or on one of the first few pages of the book or on the back cover.

Catalogue: Contain cards with information about each book in the library.

Contents: A list in the front of most books (after the title page) which gives the chapter heading or story titles and their page numbers.

Cataloguing: The description of each book on to cards as it comes into the library.

OPAC: An online public access catalogue is an online database of materials held by a library or group of libraries. Users search a library catalogue principally to locate books and other material available at a library.

DELNET: developing library network, is an organisation promoting resource sharing among libraries through the development of a network of libraries


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